ADMEI Achievement Awards

The ADMEI Awards Entry Site Opens 14 July 2018!

Click here to begin your ADMEI Achievement Awards Entry.

Awards Information

 

2018 Awards FAQ and Entry Checklist

This  document provides an overview of the requirements for the ADMEI Excellence, Achievement and Recognition Awards and answers to questions you might have.

IMPORTANT DATES

1 September 2016 Beginning Date for Eligible Programs
31 August 2017 Early Bird Entry Deadline ($25 savings)
31 August 2017 Cut-off Date for Eligible Programs
30 September 2017 Nominations for Recognition Awards Due
14 October 2017 Regular Entry Deadline
30 October 2017     Late Entry Deadline ($25 late fee)
30 December 2017 Finalists Notified
15 January 2018  Storyboard Artwork Due to ADMEI for posting on website
10 February 2018  Awards Gala at the Renaissance Chicago Downtown Hotel in Chicago, IL USA

 

ADMEI Awards Entry Instructions 2018

Want detailed information about the categories for the Achievement, Excellence and Recognition Awards for 2018?  We suggest you download the  2018 Entry Instructions and collect all the items required for your entry to streamline your entry process.

Client Permission Request

Each entry must have the permission of the client to complete the entry process.  We have prepared a  Client Request Sample Letter with information about the ADMEI Awards program for your DMC to personalize and send to the client.  

2017 Entry Fees

Submission Deadline Excellence Awards Achievement Awards Recognition Awards
31 August 2017 $120 USD $170 USD  
30 September 2017     Nomination: $0 No Charge
14 October 2017 $145 USD $195 USD  
30 October 2017 $170 USD $220 USD Entry: $0 No Charge

 

Storyboards

All Achievement Award Finalists will be asked to submit an electronic storyboard that highlights their program/event.   These storyboards will be displayed on the ADMEI website and at the Annual Conference on LCD televisions throughout the prefunction space.  Storyboards must be designed and submitted in widescreen ration (16:9), landscape format. As a template, you can use 18" high x 32" wide or 27" high x 48" wide to achieve the 16:9 ratio.  The storyboard can be submitted as a .jpg or .pdf file.  Please remember that larger files will take longer to load on the website; please try to keep the file under 5 Mg.

Storyboards are due to the ADMEI office on 15 January  for posting on the ADMEI website.

 

Questions?

Please email info@admei.org with your questions with AWARDS in the subject.  We will respond as quickly as possible. Please remember that our business hours are 9:00 - 5:00 ET.

Awards Process

Have you ever wondered how the ADMEI awards process works? Once all of the on-line supporting documents and back up are uploaded and the entry paid for, what happens next?

Here’s a handy guide to exactly what happens after you press “Enter” and hope for the best.

Step One

ADMEI company members are invited to submit their best programs to compete for a coveted ADMEI Achievement Award via the awards website. Each entry must be completed and paid for by the final registration deadline to qualify for judging. ADMEI uses an awards entry platform website that is managed and maintained by an outside company. The site is customized by the ADMEI staff for the type of entry – Achievement, Excellence or Recognition.  The individual at the DMC who creates the entry is responsible for ensuring that company names and entry names are correct. 

Step Two

After the final deadline, ADMEI staff does a quick review of all paid entries and disqualifies any for the reasons listed in the awards submission criteria document. This document can be found on the ADMEI website under the Achievement Awards section.

 

Step Three

Judges (who are identified by the current ADMEI Awards Committee and submitted to ADMEI) are then divided and assigned a category to judge. No judge is assigned nor allowed to judge an entry that is within their same city, state in the US, or country outside the US. Judges do not see any company specific information - only what was submitted via the ADMEI awards website. ADMEI strives to have each entry judged by a minimum of 5 judges.

Judges are instructed to eliminate a company from consideration if they find any indication of the company name in the supporting documents, including photos:   staff with company logos on their apparel, name on the SOS, or other ways a judge sees which company has submitted the entry are a few examples of reasons for disqualification.

Each judge logs on to the website and given 2-3 weeks to review the materials presented and assigns points per question. Each given question can receive a point rating as low as 1 or as high as 5.

 

Step Four

The awards website then generates a list of finalists to ADMEI based on the total accumulated points per category. Based on number of entries received per category and baring any ties, the top 3 in each category is generated automatically by the awards web platform. The ADMEI office then notifies the finalists for each category.

This external awards platform generates all of documents ADMEI uses during the awards notification process.  ADMEI will review the final list for misspellings and accuracy, checking with the person who completed the entry if there are any questions.

 

Step Five

Using the web platform generated notifications, all entrants are notified if they are a finalist or not.  ADMEI member are notified of the finalists via Quick Notes and the list is posted on the website. Press releases are sent to industry trade publications.  Each company who is a finalist will have a chance to review this list and notify ADMEI of any final adjustments on their name or entry title. ADMEI then orders the awards based on the finalist list, approximately 4 weeks prior to the Awards Gala.

 

Step Six

The ADMEI Director of Awards and ADMEI Awards Committee reviews the finalists list. The awards committee then begins working on the awards dinner production schedule, awards program document, and secures presenters from the previous year’s winners.

Then the ADMEI Awards Gala night arrives and each of you gets an opportunity to walk across the stage and claim your award!

 

 

Award Categories

EXCELLENCE AWARDS

  • Excellence in Risk & Crisis Management
  • Excellence in Technical Production
  • Excellence in Entertainment Production
  • Excellence in Event Décor/Design
  • Excellence in Incentive Travel Programming or Service
  • Excellence in Site Inspection
  • Excellence in Meeting Services
  • Excellence in Technology Integration
  • Excellence in Sustainable Initiatives
  • Excellence in Cultural & Tradition Integration

 BEST INNOVATIVE EVENT

  • Under $50,000
  • $50,001 - $100,000
  • $100,001 - $200,000
  • $200,001 – $500,000
  • $500,001 and up

 BEST LOGISTICS

  • Best Transportation Logistics

 BEST CREATIVE ACTIVITY

  • Best Teambuilding Activity
  • Best Tour Program
  • Best Recreational Activity
  • Best Public Event
  • Best Destination Marketing
  • Best Corporate Social Responsibility Program

BEST COLLABORATIVE PROGRAM

BEST OVERALL PROGRAM

RECOGNITION AWARDS

  • ADMEI Volunteer of the Year (VOY)
  • Destination Management Rising Star (DMRS)
  • Destination Management Professional of the Year (DMPY)
  • Hall of Fame | Lifetime Achievement Award (HOF)